Privacy Policy

Last Updated: December 15, 2025

1. Introduction

At AutoJobFill, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service. We are committed to GDPR compliance and protecting your personal data.

2. Information We Collect

Personal Information

  • Email address (for account creation and communication)
  • Name (optional, for personalization)
  • Payment information (processed securely by our payment provider)

User Content

  • Documents you upload (resumes, cover letters, etc.)
  • Personas you create
  • Saved answers and questions
  • AI generation requests and responses

Usage Data

  • Browser type and version
  • Pages visited and time spent
  • IP address and location (country-level only)
  • Device information
  • Feature usage analytics

3. How We Use Your Information

We use your information to:

  • Provide and maintain the Service
  • Process your AI generation requests using your uploaded documents
  • Send you service-related emails (confirmations, updates)
  • Process payments and prevent fraud
  • Improve our Service through anonymized analytics
  • Respond to your support inquiries
  • Comply with legal obligations

4. Data Sharing & Third Parties

We work with trusted third-party services:

AI Providers

We use OpenAI/Google Gemini to generate answers. Your document content is sent to these providers for processing but is never stored or used for training their models.

Infrastructure

We use Supabase for database and file storage. All data is encrypted at rest and in transit.

Payment Processors

Payment data is processed securely by Stripe/HyperPay. We never store your full credit card information.

Analytics

We use privacy-friendly analytics to understand usage patterns. All data is anonymized and aggregated.

We will NEVER sell your personal data to third parties.

5. Cookies & Tracking

We use cookies and similar technologies to:

  • Keep you logged in (session cookies)
  • Remember your preferences
  • Analyze usage patterns (analytics cookies)

You can disable cookies in your browser settings, but this may affect functionality.

6. Data Security

We implement industry-standard security measures:

  • AES-256 encryption for data at rest
  • TLS/SSL encryption for data in transit
  • Row-level security policies on all database tables
  • Regular security audits and updates
  • Secure password hashing (bcrypt)

However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

7. Your Rights (GDPR)

Under GDPR, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Correct inaccurate data
  • Erasure: Request deletion of your data (“right to be forgotten”)
  • Portability: Export your data in a machine-readable format
  • Restriction: Limit how we process your data
  • Objection: Object to certain data processing
  • Withdraw Consent: Revoke consent at any time

To exercise these rights, contact us at privacy@autojobfill.com

8. Data Retention

We retain your data for as long as your account is active or as needed to provide services. Upon account deletion, we will delete or anonymize your personal data within 30 days, except where required by law to retain it longer.

9. Children's Privacy

Our Service is not intended for users under 18. We do not knowingly collect data from children. If you believe we have collected data from a child, please contact us immediately.

10. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure adequate safeguards are in place (e.g., Standard Contractual Clauses) to protect your data in accordance with GDPR.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or in-app notification. Your continued use after changes constitutes acceptance.

12. Contact Us

For privacy-related questions or to exercise your rights:

Email: privacy@autojobfill.com
Data Protection Officer: AutoJobFill Privacy Team

We are committed to transparency and protecting your privacy.